Order proposals per store
Coverage, safety stock, supplier lead time, case pack, min / max. Stock in transit already deducted.
Replenish
Order proposals validated by your planner and sent to your ERP
No more Excel, no more retyping in Sage
IRIS computes the need per store from the forecast, the stock, the transit stock and the supplier lead time. The planner validates, and the purchase order is created in your ERP with the IRIS reference.
Who uses it
- Purchasing manager
- Demand planner
- Store manager
What is inside
Validation with thresholds
Orders below your thresholds go automatically; others wait for approval. Roles decide who validates what.
Created in your ERP
Purchase orders are written into Sage, Odoo, Dynamics 365, SAP or NetSuite with the IRIS reference. Statuses come back.
Stock projection
See projected stock per SKU and store for the next weeks, with the effect of each proposal.
Inter-store transfers
When one store has too much and another will run out, IRIS proposes a transfer before a new order.
Order history and tracking
Every proposal, validation, transmission and status change is kept with who did what and when.
The module, screen by screen
01
Order validation
Proposals grouped by store and supplier, with quantity, value, coverage after order and the reason. Approve or reject line by line or in bulk.
Totals per store, supplier and network
Approval thresholds by category and value
Export to Excel before validation if needed
02
Twelve-month replenishment projection
The projected purchases per month, with total SKUs, total stock value and the number of auto-orders. Purchasing sees the budget effect of the rules before the season.
Monthly projection per brand or category
Auto-order share and manual share
Value projected from cost prices in the ERP
03
Parameters per SKU and store
Minimum and maximum stock, safety stock, reorder point and lead time per reference, editable in the grid or uploaded from Excel. Item status drives whether a reference is replenished at all.
Min / max, safety stock, reorder point per SKU
Lifecycle status: mature, growth, end of life
Bulk upload from Excel
04
Automatic ordering rules
Rules decide which proposals are approved without a human: by category, value, supplier or store. The approval dashboard shows the auto-approval rate and the last runs.
Rules by category, supplier, store or value
Auto-approval rate monitored
Full log of automatic runs
Key benefits
Orders in minutes
Proposals arrive computed; the planner validates instead of rebuilding them in Excel.
Nothing retyped
Approved orders are created in the ERP with the IRIS reference and the status comes back.
Right quantity per store
Coverage, safety stock, lead time, case pack and minimums applied to every line.
Transit stock counted
Goods already on the way are deducted, so stores are not ordered twice.
Transfers before purchases
Excess in one store covers demand in another before a new supplier order.
Full audit trail
Every proposal, validation, transmission and status change is kept.
What it changes
60 to 80 %
less planning time
93 %
of orders auto-approved on the pilot
0
orders retyped by hand
How it works
The need is computed per store from forecast, stock, transit and lead time.
The planner validates or the thresholds approve automatically.
The purchase order is created in the ERP and its status returns to IRIS.
Connected to your ERP
Two directions with your ERP
Items, stock, transit stock, sales and suppliers come in. Approved purchase orders and transfer orders go out with the IRIS reference. Failed transmissions are retried and alerted; any order can be resent from the order screen.
Implementation
Implementation
The same plan on every project. Your team spends a few hours a week; IRISYS does the rest.
- Week 1
Connect and check
ERP connector or CSV / SFTP export. Item master, stock by warehouse, sales history, open purchase orders. Data quality report.
- Week 2
Calibrate
Models trained on 12 to 24 months of history. Accuracy reviewed by category with the planner. Rules set: safety stock, service-level targets, case packs.
- Week 3
Run in parallel
IRIS proposals compared every morning with the current process. Differences explained; rules and events added.
- Week 4
Go live
Proposals validated in IRIS and created in the ERP. Thresholds opened category by category. On-site or remote training.
Questions about this module
Yes. Thresholds are yours: start with 100 % manual validation and open automatic ordering category by category.
Transmissions are retried with back-off, an alert is raised if they still fail, and any order can be resent from IRIS.
Yes. Minimum order quantities, case packs and supplier calendars are applied before the proposal is shown.
Yes. Scopes by brand, category and store define who validates what, and the audit log records each decision.
Order days and lead times per supplier are applied so a proposal lands on the supplier's next order day.
Ready to see your own numbers in IRIS?
Send us an anonymised sales export. We show you your forecasts and order proposals within 10 days.